Mission. The mission of Penn’s Woods Music Festival is to offer outstanding chamber music and orchestral performances by professional musicians. Supported jointly by Penn State and the surrounding community, the festival seeks to inspire a passion for classical music through innovative concert programming, educational activities, and informal events.
Vision Statement. Inspiring a passion for live music in this and future generations.
The Advisory Council
I. Purpose
The Advisory Council is dedicated to strengthening the relationship between the Penn’s Woods Music Festival, members of the festival orchestra, and the community. It achieves these objectives through a range of programs and activities as determined by the membership in consultation with the director of the School of Music, the music director of the Penn’s Woods Music Festival, and festival staff.
II. Organization
The Advisory Council consists of no more than twenty members who are selected for their interest in and willingness to support the festival. Ex officio members include the dean of the Penn State College of Arts and Architecture, the festival music director/conductor, the director of the Penn State School of Music, staff from the School of Music (financial assistant, publicity and operations assistant), and a representative of the college development office.
Council members shall be elected for a three-year term (July 1 – June 30). Members’ terms shall be staggered to provide a smooth transition from members who are completing their terms to those beginning their terms. Members shall be eligible to serve an additional three-year term (up to six years), but shall be ineligible for further re-election until one year has elapsed. The members and officers of the Council shall be elected by a majority vote of the Council members present at the May meeting. Each Advisory Council member shall serve on at least one committee or task force.
Council leadership rests with a chair, vice-chair, and secretary (elected for 2-year renewable terms). The chair shall preside at meetings of the Council and shall perform such other duties on behalf of the festival as may be prescribed from time to time by the Council. Upon completion of his/her term of office, the chair shall be invited to serve as a member of the Council for at least one additional year. In the absence of the chair, the vice-chair shall preside at meetings of the Council. The secretary shall be responsible for taking minutes of meetings. Meetings will occur as determined by the Council chair and the director of the School of Music. The agenda for meetings will be determined by the director of the School of Music in consultation with the Advisory Council chair.
III. Committees
Committees, volunteer coordinators, and special task forces will be appointed each year by the Council Chair, in consultation with the Director of the School of Music, as appropriate to achieve the goals of the festival. Each committee or task force will meet as frequently as necessary to plan and accomplish its work. Standing Committees and their duties include:
Development Committee – to assist the Director of the School of Music with fund raising events and activities, using personal contacts and influence to assist in fund-raising and friend-raising objectives, investigating grant opportunities, and helping to identify potential donors. A college development officer will typically be an ex officio member of this committee.
Nominations Committee – to maintain an ongoing roster of potential Council members, to submit a slate of candidates for Council membership and officers at the May meeting of the Council, and to submit names to fill vacancies as they occur from time to time. This committee is normally comprised of the Council chair and vice-chair, and at least one additional member of the Council.
The Artistic Advisory Committee – to assist the music director/conductor by advising about festival programs and by helping to identify and recruit players for the festival. Committee members are selected by the music director, typically from members of the orchestra, but also including at least one member of the Advisory Council.
Other responsibilities may be carried out by an individual, a committee, or a special task force appointed by the Chair, in consultation with the Director of the School of Music. These duties might include:
- Coordinating social events that enhance the visibility of the festival within the community and that foster a strong community-university partnership such as after-concert receptions.
- Developing special activities and events that will help to build audiences and support awareness of the festival.
- Assisting festival staff with marketing and publicity.
- Coordinating snacks for orchestra breaks during the festival.
- Arranging quality accommodations for festival orchestra members as may be requested and to maintain positive communications with those volunteers who open up their homes for this purpose.
Revised 4/6/18